Students who wish to drop courses must complete and submit a drop form through the Registrar’s Office or may drop online at UAOnline.alaska.edu. Student fees are non-refundable. Any debts owed to the University (any campus) by the student will be subtracted from the refund before issuance of a check or direct deposit to the student, financial aid source, or third-party payer. Full or partial refund of tuition and fees will be made according to the schedule on this page.
- Self–support courses, sponsored, and correspondence courses offered have different refund policies and are not refundable as of the first day of instruction. Check with the Registrar's Office to determine the policy for specific self-support courses.
- Non-credit courses are self-support; minimum enrollment is required. To be eligible for a refund, students must drop seven days prior to the course start date.
- The first day of instruction for semester–length courses is the first day of instruction listed in the official academic calendar.
- Registrations for courses by UAS, tuition and fees will be refunded in full.
- The date of the drop transaction determines eligibility for a refund.
- If registration is cancelled as a result of disciplinary action, students forfeit all rights to a refund of any portion of tuition and fees.
- Full term vocational/technical course fees are subject to this refund schedule.
- Department of Defense Tuition Assistance will be refunded on a proportional basis through at least the 60 percent portion of the period for which the funds were provided to the military Service Branch. TA funds are earned proportionally during an enrollment period, with unearned funds returns based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, UAS will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.
- In case the operations of UAS are adversely affected by war, riot, natural act, action of civil authority, strike or other emergency or condition, the University reserves the right to take action to curtail part of all of its operations, including action to cancel classes and action to discontinue services. In any case in which a significant curtailment is judged proper by UAS, the University’s liability is limited to (at most) a refund of tuition and fees paid.
- Housing refunds: See Student Services section in this catalog or contact Student Activities.
Student Financial Assistance and Tuition Assistance Refunds
- The Financial Aid Office begins disbursing aid 10 days before the start of each term; however the actual receipt of aid is dependent on the completeness of each student’s financial aid application and any additional requirements for each aid type. The Student Accounts Office will begin processing refunds as soon as funds are disbursed to a student's account. While refunds are usually processed within a week, during times of high volume, refunds may take up to 14 days from the date the funds are disbursed to the student account.
- All refunds are subject to federal regulations. A refund received due to dropped classes or a total withdrawal may render a student ineligible for current, past, or future term scholarships or financial aid. As a result, funds may be returned to the lender or grantor pursuant to all applicable rules and regulations, resulting in a balance due to the university. Students are strongly advised to consult with the UAS Financial Aid department prior to making course changes.
- Students are highly encouraged to contact Financial Aid prior to dropping or withdrawing from classes to determine the impact of these actions.
- Any aid received through external funding (e.g., Department of Labor, Dept. of Vocational Rehabilitation, Military Tuition Assistance programs) will generally be returned to the original funding source within Title IV regulation 14 day time frame.
- Students receiving this form of aid should contact their campus representative for more assistance.
- Students should review the section on Return of Title IV Funds Policy for more information.
- Student term charges paid by credit card will have the credit card refunded first, up to the amount charged.
- Refund checks will be issued to students and will be available for pickup at the Student Accounts Office located in the Novatney building, room 215, or may be direct deposited if the student has signed up via UAonline.alaska.edu for this option (see below). Refund checks not picked up will be mailed to the address on record after two weeks, or upon request. During the first two weeks before and the first two weeks of each semester a high volume of refunds are processed in the order in which the aid has been applied. Refunds are processed twice per week during the remainder of the school year.
Direct Deposits Refunds can be setup to have funds be electronically deposited into your bank account. It's simple, safe, and convenient. Enrollment is available through our secure self-service website. Sign up for direct deposit of your refunds under the "Student Services & Accounting Information" menu on UAOnline. (http://uaonline.alaska.edu). Direct deposit funds generally take 3 business business days to be reflected in a student's bank account.
Students should check UAOnline for the most up-to-date information. If the "Current Amount Due" shows as a negative balance, financial aid has been posted and a refund will be processed. Once the "Current Amount Due" shows a zero balance, the refund has been processed.
- Refund checks will not be issued for amounts less than $10, but are eligible for direct deposit. Students with any refund questions should contact the UAS Student Accounts office at (907) 796-6267 or email at firstname.lastname@example.org
Refund Eligibility Schedule
|Course Length||100% Refund Tuition & Fees||No Refund|
|Semester-length courses (Fall and Spring only)||Prior to and during the first 2 weeks of instruction for the semester||On the first calendar day after the second week of instruction for the semester|
|Credit courses meeting 12 or more times but less than a semester||Prior to the 3rd class meeting, or check online or with the Registrar's Office||On or after the day of the 3rd class meeting, or check online or with the Registrar's Office|
|Credit courses meeting 5-11 times||Prior to the day of the 2nd class meeting||On or after the day of the 2nd class meeting|
|Credit courses meeting less than 5 times||On or before the first day of the course|
|E-Learning courses with no designated class meetings, to be determined by campus.||Within 7 to 14 calendar days from the later of student's registration date or the first day of instruction for the semester.|